Agenda: Delmar Improvement Association Annual Meeting 2024
1. Call to Order:
Meeting Start Time __ ___(Meeting not to exceed 2 hours)
Roll Call:
Kurt Moon /Vice President and acting president –
Allison Hammerstad / Secretary –
Sue Connolly –
Craig Davis –
Kitty Giblin –
Debi Prelaske –
Teresa Davis –
Ron Torrey –
Declaration of a Quorum (Regular Business – 25 Members including Proxy Votes)
Between the members present and proxy votes quorum was/not met —— # present
2. Review of Minutes:
Review and approval of year end minutes of 9/23/23 as posted on the web.
Motion for approval for minutes of 9/23/2023 by:_________________
2nd by: ____________________
3. Committee Reports:
Financial Committee:
● Annual Budget 2024 Review and Approval : Please refer to the budget emailed to you,
or posted on the website,and kiosk.
Bylaws Committee:
● There are a few bylaws that the board would like to update. Please refer to the changes
that were emailed to you, or posted on the website, and kiosk.
● Member’s discussion and vote to adopt the proposed Bylaw changes. A Quorum of 40
Members including Proxy votes must be met ____ (Per Bylaw 3.3)
Communications Committee:
● The Delmar Newsletter and assessment information packet was mailed out to all
members in March. To consolidate mailing we will be mailing only one newsletter per tax
key.We encourage you to provide us with an email address to enhance communication
as we move forward. You can update your information on the log sheet following the
meeting.
● Other updates per the director
Real Estate Committee:
● Updates per the director
Beach Committee:
● Discussion of beach passes, raft update, pier service. Plan for Lake Improvement Day
following this meeting. Please join us with your gardening tools to help weed, plant and
some painting. Any help would be appreciated. We would like to plan another day in the
Fall for work at the beach, sign up is on the table.
● Updates per the director
Park Committee:
● Updates per the director
3. Correspondence (Board members may present a synopsis of any written correspondence)
4. Old Business:
a) Update: Beach Drainage Pipe Project (update given by Kurt Moon)
b) Transmitters plan and implementation for 2024 (update given by Kurt Moon)
c) Management of liens (update given by Teresa Davis)
d) Update on Duick Accounting Firm (update given by Teresa Davis)
5. New Business
● Discussion of Craft Show & Subdivision Rummage Sale
6. BOD Openings: 3 Openings
*Must be willing to work on at least one of the six committees throughout the year, as well as
attend 3-4 meetings per year as a director. This would include the Annual and End of Year
General Meetings, as well as the Budget Meeting and any planning meetings that are
scheduled. Additionally, must be willing to actively replay and provide input to all questions and
requests from other BOD members throughout the year via phone, text and email.
6. Upcoming Meetings:
2024 year end meeting 9/21/24 at Park Pavilion at 10am.
7. Motion to Adjourn
Motion:________/ time:_________
