Suggested changes to Bylaws (2/1/2024) Changes in RED
ARTICLE I
SECTION 1.2. The Board shall meet at such times as when called by the President. Minutes from these meetings shall be available on the Association website within three (3) weeks after each meeting.
SECTION 1.2. Meetings of the Board shall occur at such times as called by the President. Notes from these meetings to be saved on the Board Google Drive.
ARTICLE III – BOARD & MEMBERS MEETINGS
ARTICLE III –GENERAL MEMBER MEETINGS
SECTION 3.1. ANNUAL MEETING. The annual meeting of Members shall be held on the first Saturday in May each year at the park pavilion (weather permitting). A notice stating the annual meeting’s date, time, and location along with proxy voting information, proposed budget, and assessment payment forms will be posted on the Association’s website and mailed to each Member’s last known address as evidenced by the Association records at least fourteen (14) days prior to the proposed meeting date. It is the Members’ responsibility to provide and update contact information. If Members would like to receive all Association communication by email, they can inform the Secretary.
*SECTION 3.1. ANNUAL MEETING. The annual meeting of Members shall be held on the first Saturday in May each year at the park pavilion (weather permitting). A notice stating the annual meeting’s date, time, and
location along with proxy voting information, proposed budget, and assessment payment forms will be posted on the Association’s website DelmarDelavan.com at least fourteen (14) days before the proposed meeting date. Delmar meeting signs will be posted on Delmar streets 5-6 days before any meeting. Both the Lake and Park Kiosk will contain information regarding the annual meeting’s date, time, and location along with proxy voting information and proposed budget. It is the Members’ responsibility to provide and update contact information.
ARTICLE IV – ASSOCIATION ANNUAL BUDGET, ANNUAL ASSESSMENTS, & SPECIAL
ASSESSMENTS
SECTION 4.2. The annual budget shall consist of specific categories each having a specific budget amount determined by the Board. Each budget category shall include an annual non-specific discretionary allowance approved by the Board and utilized by the Executive Officers or committee with jurisdiction over each specific category. Committees and Executive Officers can use each allowance at their discretion without Board approval.
SECTION 4.2. The annual budget shall consist of specific categories each having a specific budget amount determined by the Board. Each budget category shall include an annual non-specific discretionary allowance approved by the Board and utilized by the Executive Officers or Directors with jurisdiction over each specific category.
ARTICLE V – FINANCE & RECORDS
SECTION 5.5. All non-digital physical records of the Association shall be stored in a climate-controlled and secured storage area or facility.
SECTION 5.5. All Delmar records (from 2020 forward) will be stored in the Delmar Google Drive.
