Meeting Minutes: Delmar Improvement Association End Of Year Meeting 2025
Delmar End Of Year Meeting Agenda
September 27, 2025 10 A.M. PARK PAVILLION
DELMAR IMPROVEMENT ASSOCIATION
604 Sutter Avenue • Delavan, Wisconsin 53115
www.delmardelavan.com
Agenda: Delmar Improvement Association End Of Year Meeting 2025
1. Call to Order
Meeting Start Time __ ___(Meeting not to exceed 2 hours)
Roll Call:
Kurt Moon / President –
Ron Torrey/ Vice President –
Teresa Davis/ Treasurer –
Allison Meinel / Secretary –
Craig Davis –
Kitty Giblin –
Bryant Meinel –
Kim Dorl –
Joe Wojciak –
Paula Beanes –
Declaration of a Quorum (Regular Business/Special Assessment – 40 Members including Proxy Votes)
Between the members present and proxy votes quorum was/not met —— # present
2. Review of Minutes:
Review and approval of annual meeting minutes of 5/3/25 as posted on the web and kiosks.
Motion for approval for minutes of 5/3/2025 by:_________________
2nd by: ____________________
3. Correspondence (Board member to present synopsis of any written correspondence)
● Littering of beer cans in the streets of Delmar Subdivision
● Other written correspondence updates
4. Old Business:
a) Update: Beach Drainage Pipe Project (update given by Kurt Moon)
● The Drainage Pipe Project will not be starting this fall – looking into starting in the Spring of 2026. Project is currently out for bid
● Projected final cost of project is $92,310
● Discuss amount that Delmar can contribute from savings to offset cost to members
● Provide update about special assessment vs line of credit
○ After the bank reviewed our finances and the number delinquencies, they identified a current delinquency rate of 25.81%, which equates to $12,350.
○ In order for us to move forward with reassessing the loan request this rate would need to be reduced to 10% or approximately $4,700.
○ This means that we would most likely have to fund the project via a special assessment. Cost per tax key would be $150 and due by December 31st, 2025
5. Committee Reports:
Financial Committee:
● Treasurer Report by Teresa Davis – Overview of current financial reports.
Real Estate Committee:
● Updates on delinquency list given by Kim Dorl
Bylaws Committee:
● No Updates – Amended May 2025
Communications Committee:
● The Delmar Assessment information will go out per mail in March 2026. If you are not able to attend the annual meeting to pick up your beach passes and would like them mailed please send a stamped SAE (self- addressed envelope) with your dues.
● We encourage members to provide us with an email address to continue to enhance communication as we move forward.
● If you need to contact a board member please use the following email address: delmarbod@gmail.com
Beach Committee:
● Updates on discussion of maintenance, pier service & repairs given by Kitty Gibblin
● We would like to plan a Lake Improvement Day in the Spring for work at the beach on Saturday May 5th following the Annual Meeting
Park Committee:
● Updates given by Craig Davis
● We would like to plan a Park Improvement Day this in the Spring for work at the park on Sunday May 3rd at 10:00 AM
6. New Business
● Discussion and vote on special assessment to cover beach drainage cost. Cost per tax key would be $150 and due by December 31st, 2025
● Continuation of Delmar Picnic & 4th of July Celebration
● Delmar Want/Wish List
● Other comments/suggestions for subdivision
7. Upcoming Meetings
Annual Meeting for 2026 will be held on 5/2/26 at the Park Pavilion at 10am.
8. Motion to Adjourn
Motion:________/ time:_________
