Delmar News|

AGENDA: Delmar Improvement Association 2023 Annual Meeting 5/6/2023

NOTE TO RESIDENT MEMBERS: Please sign in upon entry. This meeting is for current Delmar residents who are in good standing. Please state your name when speaking. Speaking members shall not be interrupted and will have a three-minute limit. Voting shall consist of only resident members in good standing, one vote per property. Proxy voting is available for members unable to attend. A proxy vote is assigned to a proxy agent (another member in good standing), Proxy form (available on the website) must be emailed to the secretary at least 48 hours prior to the meeting. For more details, review Bylaws, section 3.5.

  1. Call to Order

Meeting Start Time __ ___(Meeting not to exceed 2 hours)

Roll Call:

Gwen Rayka –

Kurt Moon –

Teresa Davis –

Dawn Chambers –

Sue Connolly –

Craig Davis –

Kitty Giblin –

Debi Prelaske –

MPC:———————————–

Declaration of a Quorum (Regular Business – 25 Members including Proxy Votes)

Between the members present and proxy votes quorum was/not met —— # present

  1. Minutes for Annual Year End 9/24/2022 Meeting (on Website).

Please review for a vote to approve or for items to be amended prior to this meeting.

  1. a) Motion for approval for Year End Minutes 9/24/2002 by:_________________

2nd by: ____________________

  1. Correspondence (Secretary may present a synopsis of any written correspondence)
  1. Committee Reports:

Financial Committee:

  1. Treasurer Report (Presented by Financial Review Committee) – Overview
  2. Annual Budget 2023: Please refer to the budget emailed to you by MPC, or posted on

Website, MPC, shared documents, and kiosk.

Bylaws Committee:

2023 Due for review. There are a few bylaws that the board would like to update as

Stated at this meeting.

Communications Committee:

The Delmar Newsletter went out to all members in March, encouraging them to

complete an attached form with their email and contact information. We would like to

move to email to enhance faster communication and avoid unnecessary postage.

We are finalizing the changes required per our annual review of our website.

Park/Pavilion:

Real Estate/Neighborhood Watch:

Delmar Beach:

  1. BOD Openings: ___ openings

**Must be willing to work on at least one of the 6 committees throughout the year, as well

as attend 3-4 meetings per year as a director. This would include the Annual and End of

Year General Meetings as well as the Budget Meeting and any planning meetings

scheduled, usually via Zoom. Additionally, must be willing to actively reply and provide

input to all questions and requests from other BOD members throughout the year via

phone, text, and email.

  1. Old business

Update: South Shore Improvement Project (Update given by Gwen Rayka and Kurt Moon)

  1. New Business:
  2. a) Ball Park
  3. b) Management of liens
  4. c) Transmitters for boat launch
  1. Suggestions and Comments
  1. Upcoming meetings

2023 year-end meeting 9/23/2023 at the pavilion at 10 am

  1. Motion to Adjourn and time:

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