DELMAR AGENDA SEPTEMBER 23, 2023 10 A.M. PARK PAVILLION
AGENDA: Delmar Improvement Association 2023 Year End Meeting 9/23/2023
NOTE TO RESIDENT MEMBERS: Please sign-in upon entry. This meeting is for current
Delmar residents in good standing. Please state your name when speaking. Speaking
members shall not be interrupted and will have a three-minute limit. Voting shall consist of only
resident members in good standing, one vote per property. Proxy voting is available for
members unable to attend. Proxy vote is assigned to a proxy agent (another member in good
standing), Proxy form (available on the website) must be emailed to the secretary at least 48
hours prior to meeting or mailed to the above mailbox. For more details, review Bylaws, section
3.5.
1. Call to Order
Meeting Start Time __ ___(Meeting not to exceed 2 hours)
Roll Call:
Gwen Rayka / President
Kurt Moon /Vice President
Allison Hammerstad / Secretary
Sue Connolly –
Craig Davis –
Kitty Giblin –
Debi Prelaske –
Teresa Davis –
Ron Torrey –
Declaration of a Quorum (Regular Business – 25 Members including Proxy Votes)
Between the members present and proxy votes quorum was/not met —— # present
2. Minutes for Annual Meeting 5/6/2023 Meeting (on Website and posted in Kiosk). Minutes
also posted in Kiosk Please review for a vote to approve or for items to be amended prior
to this meeting.
a) Motion for approval for minutes of 5/6/2023 by:_________________
2nd by: ____________________
3. Correspondence (Board member to present synopsis of any written correspondence)
4. Committee Reports:
Financial Committee:
a. Treasurer Report (Presented by Financial Review Committee) – Overview of new
Plan for managing financial reports since we are no longer with MPC. Discussion
for the methods of payment in 2024.
b. Annual Budget 2024 : We will discuss how we implement posting of budget in 2024
Bylaws Committee:
2023 Due for review. There are a few bylaws that the board would like to update as
Stated at this meeting. We are in the process of starting this committee so if anyone is
interested please let us know following the meeting. Debbi Prelanske will be contacting
You.
Communications Committee:
The Delmar Annual Newsletter and assessment information packet will go out per mail.
In March 2024. To consolidate mailing we will be mailing only one newsletter per tax key.
We encourage you to provide us with an email address to enhance communication as
we move forward. You can update your information on the log sheet following the
meeting. We are finalizing changes required per our annual review of our website,
including deleting MPC and approving appropriate contact information for payment of
assessment fees.
Park/Pavilion:
Real Estate/Neighborhood Watch:
Delmar Beach:
Discussion of beach passes, raft update, pier service. Plan for Lake Improvement Day
following this meeting. Please join us with your gardening tools to help weed, plant and
some painting. Any help would be appreciated. We would like to plan another day
in the Fall and again in the Spring for work at the beach, sign up is on the table.
5. Old business
a) Update: South Shore Improvement Project
b) Transmitters plan and implementation for 2024. Last day for registering a
transponder with Kurt Moon.
6. New Business:
a) Management of liens and association delinquent fees
7. Suggestions and Comments
9. Upcoming meetings
Annual meeting is May 4, 2024 at 10 am
10. Motion to Adjourn and time: Motion:________/ time:_________
