Dear Delmar Improvement Association Member:
Our annual meeting is set for Saturday, May 7th at 10:00AM. The meeting will be held at the park pavilion. However, if the temperature for 10:00am is predicted to be under 50 degrees, or predicted to rain, we will meet at Delavan Town Hall (5621 Town Hall Road).
Attached is the agenda for the meeting. You can find the minutes from the prior meetings (that we will be approving), as well as the proxy voting form on our DIA website. Additionally, you can find the proposed budget on the MPC website, which can be accessed on the last tab via our DIA website. www.delmardelavan.com If you do not have Internet access and would like to review prior to the meeting, please visit the Aram Public Library at 404 E. Walworth, Delavan, or ask a relative or neighbor for assistance. We will have a few paper copies of the minutes and budget available at the meeting.
Lastly, we all want what is best for our community and it takes volunteers to help guide us in the right direction. As you will see from the agenda, we will have a few DIA Board of Director positions available for the upcoming year. These are 3-year terms. Volunteering for your community is an integral part of good citizenship. We need your help and ideas for our association to remain adaptable and strong in the coming years. Please consider volunteering for a role on the Delmar Improvement Association Board of Directors.
We look forward to seeing you at the annual meeting.
Respectfully,
Gwen Rayka
President, DIA BOD
AGENDA: Delmar Improvement Association 2022 Annual Meeting 5/7/22
NOTE TO RESIDENT MEMBERS: Please sign-in upon entry. This meeting is for current Delmar residents in good standing. Please state your name when speaking. Speaking members shall not be interrupted and will have a three-minute limit. Voting shall consist of only resident members in good standing, one vote per property. Proxy voting is available for members unable to attend. Proxy vote is assigned to a proxy agent (another member in good standing), Proxy form (available on the website) must be emailed to the secretary at least 48 hours prior to meeting. For more details, review Bylaws, section 3.5.
- Call to Order
- Meeting Start Time _____(Meeting not to exceed 2 hours)
- Roll Call
- Declaration of a Quorum (Regular Business – 25 Members including Proxy Votes)
- Minutes for End of Year Meeting 9/25/21 and Special Meeting 10/30/21 (on Website).
- Approval of End of Year Minutes 9/25/21
- Approval of Special Meeting 10/30/21
- Communications (Reading of any correspondence to Delmar by the secretary)
- Treasurer Report (Presented by Financial Review Committee – Overview and Member Vote
- Committee Reports
Financial Review
Communications
Bylaws
Park/Pavilion
Real Estate/Neighborhood Watch
Delmar Beach
- BOD Openings: Currently we have up to 4 openings.
Must be willing to work on at least one of the 6 committees throughout the year, as well as attend 3-4 meetings per year as a director. This would include the Annual and End of Year General Meetings as well as the Budget Meeting and any planning meetings scheduled, usually via Zoom. Additionally, must be willing to actively reply and provide input to all questions and requests from other BOD members throughout the year via phone, text, email.
- Old business
- a) Update: South Shore Improvement Project (Gwen)
- New business
- Beach guard. (No guard this year, BOD members will be on call for beach issues – needs to be discussed more)
- c) Lien fees and legal fees (MPC)
- d) Pier – continued with Austin Pier Services
- pier to be placed _________
- Mike M to paint the pier this year
- Delmar park
- Park mowing proposal accepted for Chuck Williams; see attached, $195 per mow
- Pat’s service and Garbage pick
- To be started up shortly – prior to Memorial Day
- DLIA ($100 budgeted)
- Insurance Review
- Website
- Comments and suggestions
- Upcoming meetings
- 2022 year-end meeting. 9/24/2022 – at pavilion @ 10 am
- 2023 annual meeting 1st Saturday in May, 5/6/23 – at pavilion @ 10am
- Motion to Adjourn and Time _______________
